Notion workspace setup · Independent
Worknestle designs and sets up Notion workspaces for one person or one small team: notes, tasks, projects and a knowledge base joined to each other, with the templates and the written notes that keep the thing running after we have gone.
One piece of work with a beginning and an end.
One thing somebody has to do next.
One conversation and what was decided in it.
How a thing gets done here, written once.
A project holds the tasks that move it on.
A meeting is filed against the project it was about.
A way of working is attached to the tasks that follow it.
Where we stand
Worknestle Limited is an independent company. It is not affiliated with, endorsed by, certified by or a partner of Notion Labs, Inc. Notion is a trademark of Notion Labs, Inc. and is named here only to say which tool the work is carried out in.
Any Notion subscription your plan needs is bought by you, directly from Notion, and is not part of what Worknestle Limited charges for.
What gets built
A workspace for one person is not a smaller version of a workspace for a team, and a knowledge base is not a task list with longer pages. Each of these needs a different structure underneath it.
One person, working alone
Notes in one application, tasks in another, and the thing you wrote down last Tuesday nowhere either of them can find it.
Two to a dozen people who hand work to each other
Everybody knows what they are doing and nobody can see what anybody else is waiting on.
A team that keeps answering the same question
The answer exists. It is in somebody’s head, a message thread and a document nobody can find, and all three say something slightly different.
Views
What turns a workspace into a mess is the same work being written down in three places. It should be written once and read from whichever angle the question comes in at. Below is one set of task records shown as a list, a board and a schedule.
Grouped by project · 8 records
Harbour Lane rebrand
Tide & Timber packaging
Studio newsletter
Grouped by status · the same records
Not started
Proof the print file
Tide & Timber packaging
Draft the spring letter
Studio newsletter
In hand
First set of marks
Harbour Lane rebrand
Lay out the sleeve
Tide & Timber packaging
Waiting
Sign-off on the shortlist
Harbour Lane rebrand
Box dimensions from the maker
Tide & Timber packaging
Done
Write up the opening call
Harbour Lane rebrand
Collect the old logo files
Harbour Lane rebrand
Grouped by week · the same records
Week 1
Week 2
Week 3
Nothing above is copied between the three panels. They are the same records grouped on a different property, which is what makes a workspace worth keeping: change a status in one place and every view that cares about it has already changed.
Packages
How many working processes the workspace has to carry, how many databases those need, and how much of the joining-up has to be worked out rather than copied. Those three things decide which package a job sits in.
One person
One working process, set up properly. Notes, tasks and projects joined to each other and one home page that answers what is in hand today.
A small team working on the same projects
Several processes that hand work to each other: projects and tasks, meetings that leave decisions behind them, and views that let people see each other’s work without asking.
A team whose workspace has become the place work actually happens
Several processes across a team with a knowledge base behind them, kept honest by review properties, templates and a navigation layer built for people who were not there when it was made.
There is no figure on this site. Price, timescale and the number of revisions included belong in a written quotation for the job in front of us, in pounds sterling, with everything included in the amount quoted.
How it goes
Nothing starts before a quotation has been accepted and the order confirmed back to you in writing, and your own material does not go anywhere near the workspace until the structure has been stood up on sample records and you have said it is right.
A conversation and a written summary
We go through how the work moves now: what gets written down, what gets lost, who has to ask somebody else before they can carry on. What comes back is a written brief listing the processes to be carried, the databases they need and which route the build takes.
Scope, figure and timescale, in writing
The brief becomes a quotation naming the package, the full price in pounds sterling with everything included, the timescale and how many revisions are covered. Nothing starts until you accept it and we confirm the order back to you in writing.
The structure, standing up, on sample records
The databases, their properties and the joins between them are built and filled with sample records, so you can see the thing working before your own material is anywhere near it. This is where a structure that looked right on paper gets corrected.
You use it and say what is wrong
You walk through the prototype against the jobs you actually do. Changes that come out of that are part of the revisions the quotation covers; a change that turns out to be a different structure is quoted before it is built.
The workspace, or the template, and the notes
On the template route you get a duplicable template and the written notes. On the in-place route the structure is finished in your workspace and our access ends. Either way the notes say how it is put together and how to add to it without breaking the joins.
A live session, and the questions that follow it
We go through the workspace with you, on a call, and you drive. Afterwards you have a period for questions arising from using it, set out in the quotation.
The workspace is built in ours, on sample records, and handed to you as a template you duplicate into your own account. Nothing of yours is opened, shared or moved, and no access is asked for at any point. You fill it yourself, with the written notes beside you.
Suits
Anyone whose material is confidential, and anyone who would rather not hand over access to an outside company.
You invite us into a workspace you control, at the level of access we agree in writing beforehand. We build in it, alongside what is already there, and the access is handed back and removed when the work is signed off. What we were given, and when it ended, is written in the order confirmation.
Suits
Teams already working in Notion who want the new structure around records they are using now.
Boundaries
Every line below is a thing somebody selling this could say and we will not.
No badge, no certification, no reseller arrangement, no logo borrowed from somebody else’s brand. We work in Notion, which is a different sentence entirely, and this site says only that.
Whatever plan your workspace needs, you buy from Notion, in your own name, on your own card. It is not marked up, passed through or bundled into a quotation, and if a free plan carries what you need we will say so.
A setup is drawn from how you already work. Where a structure that already exists fits what you do, you are told that is what it is rather than charged for a discovery that did not happen.
No claim about hours saved, output raised or a team transformed. A workspace makes the state of the work visible and stops things being written down twice. What that is worth depends on you, and nobody selling one can honestly put a number on it.
Next
A name, an address to reply to and a couple of sentences about the work is enough to start. What comes back is a written brief and a quotation for the job as described, and nothing is agreed or owed until you accept it.
Or write to us
An email saying the same things works exactly as well as the form. There is nothing to fill in before a person reads it.
Worknestle Limited 82a James Carter RoadMildenhallBury St. EdmundsEngland, IP28 7DE